Writing a Cover Letter

The cover letter is crucial to getting HR to look at your resume favorably.  If you cover letter is poor, HR will look at your resume with a different lens.

Write a different Cover Letter for each employer, change your resume to match your cover letter.  Always run your Cover Letter by peers, Career Services, Faculty and others before sending.  This is your Career, do not take this lightly and send your first/rough draft.


What to Put in Your Cover Letter
Assuming that you capture the reader’s attention, what then? Follow these steps in putting together the actual content of your letter:
Tie your experience into what the company is looking for. By the time you apply for the position, you should know about the company and the position. You want to highlight those aspects of your background and experience that match the company’s needs and expectations.
Give specific examples of past accomplishments. If you’re entry-level, this is tougher, but not impossible, especially if you’ve been active in the community and/or in school. It’s important in a career that you build atrack record. Your cover letter is where you highlight the appropriate aspects of your track record. It’s where you sell yourself!
How to Craft a Winning Cover Letter
Great content isn’t written. It’s rewritten. Remember that. To make your cover letter “great,” you need to go back and rewrite it. Follow these steps as you rework your cover letter into a winner:
Do you know anything about the decision-maker? If so, tailor the letter as best you can to that person. A basic understanding of personality types may help you with this. Do some research on personality types, and see if you can tailor a cover letter to that person’s type.
Use a professional vocabulary. Punch up your language. If you have a polished vocabulary, it will set you apart from many applicants right at the outset. This is important, especially if the job requires communication skills.
Make sure that you can deliver. Put your best foot forward, but don’t over-promise.
More good information:


See below for great resource on structure of a cover letter:



It should answer the question – Why should I hire you? It should grab the employers attention and point out why you, above all other applicants, should be contacted for a personal interview.
YOUR ADDRESS (Do not put your name here) TODAY’S DATE
Mr./Ms. EMPLOYER’S NAME (If you don’t have one, get one!) TITLECOMPANY’S NAME ADDRESS
FIRST PARAGRAPH: This is the “why I’m writing to you” paragraph which immediately tells the employer the position you want to be considered for. This is short – usually 2-3 sentences. Points to cover:
Why you are writing and which position you are applying for.How you heard about the position is irrelevant unless it is a mutual contact or recruiting program. Do not write, “I learned of this opportunity through the Career Services Office.”Show from your research why you are interested in this position or organization. The goal is to make a connection – do this Briefly and Specifically or leave it out; sweeping statements will not work.SECOND PARAGRAPH: This is the “why I’m qualified” paragraph. Highlight some of your most relevant experiences and qualities as they relate to the position for which you are applying. Choose 2 – 3 points you want to make about Specific experiences/accomplishments or about general qualities you have exhibited, and provide  Specific examples to support those points. This paragraph will change according to the job/employer for which you are applying. This is usually the longest paragraph of the letter. You may break this paragraph into two if it looks too lengthy or if your points work best in separate paragraphs. Points to ponder:
The first sentence should be a hard-hitting opener. It is a quick introduction, which is accomplishment-oriented and directed at the skills and qualifications needed for the job/industry.The body of the paragraph should provide evidence to back up what you’ve just claimed. Cite specific jobs/internships/activities/projects and accomplishments associated with those experiences. Use your resume to come up with some specifics, but NEVER reiterate passages from your resume word for word. Discuss why what you did is to the employer- relate the facts to the job. Strong examples are important!The final sentence is a summary of what you’ve discussed above. It’s a good idea to mention the position title and company name to bring the reader back to the specific job in question. FINAL PARAGRAPH: This is a short 2-4 sentences paragraph. You should refer to the enclosed resume, request an interview and let the reader know what will happen next (Contact them within specific period of time unless it is a recruiting program). It is vital that you thank the reader for his/her time and consideration.
Your Signature
Your Name


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